USA is a Organization run for the following purpose:

Sport Club activity CIO . Empowerment Through Martial Arts

The Organization is based at:

15A Adderlay Road HA3 7HS

The Organization has adopted this safeguarding children policy and expects every adult

working or helping to support it and comply with it. Consequently this

policy shall apply to all staff, managers, trustees, directors, volunteers, students or

anyone working on behalf of Organization.

Purpose of the Policy

This policy is intended to protect children who receive any service from us, including

those who are the children of adults who may receive services from us. Under this

policy, the term children shall mean any person who is under eighteen years of age.The

Organization believes that no child or young person should experience abuseor

harm and is committed to the protection of children and young people. This policy is

intended to provide guidance and overarching principles to those who represent us as

volunteers or staff, to guide our approach to child protection and safeguarding.

The Risks to Children

Children can be vulnerable to different forms of abuse and harm. It is important to

recognise that abuse and harm of children can cover a wide range of circumstances and

behaviours. For example, children can be at risk of:

- physical or emotional abuse

- neglect

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- sexual abuse

- female genital mutilation (FGM)

- grooming and exploitation

- trafficking and modern slavery

- exposure to or infliction of domestic abuse

- bullying or cyber bullying

- exposure to other inappropriate content or behaviour, such as violence or

criminal behaviour

- self-harm

- physical harm when engaging with activities without adequate supervision The

causal factors of any such harm and/or abuse can also be wide-ranging. For example,

children can be placed at risk by family members or by members of the community.

Safeguarding Principles

Safeguarding children from harm and abuse is an essential responsibility for our

Organization . We are committed to ensuring that any child who comes into contact with

our services is properly safeguarded. Every person under this policy must ensure that they

play an active role in ensuring that children are properly safeguarded.

Every person under this policy holds responsibility for:

- remaining alert and aware of possible safeguarding risks to children

- guarding children against harmful environments with appropriate actions (for

example, adequate supervision or ensuring safe environments)

- taking positive steps to maintain the safety and wellbeing of children engaging

with us as a Company

- reporting concerns expeditiously and appropriately, in line with child protection

procedures

- understanding the duty to report specific concerns (and understanding how this

interplays with confidentiality)

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- challenging any inappropriate or harmful behaviour of any other adult and

reporting this accordingly

- acting appropriately in the presence of children

- not taking any inappropriate risks

- not smoking, drinking or taking any form of illicit substances in the presence of

children

Safeguarding Officer

Any question, report or concern in relation to the safeguarding of children should be

shared with our Safeguarding Officer:

Name: MARIAN RADOI

Email: u.sportalliance@outlook.com

Confidentiality and Data Protection

All personal information we may process relating to children, shall be processed and

stored in accordance with our data protection privacy policy which can be located at:

ARCHIVE.

Responding to a Safeguarding Concern

Where a child is at immediate risk of serious harm, any adult present should call 999.

Thereafter, the Safeguarding Officer should be contacted as soon as is reasonably

practicable.

Where there is a safeguarding concern but no immediate risk of serious harm, the

adult who has heard or witnessed this concern should consult with the Safeguarding

Officer as soon as practicable and by no later than the end of that same day.

Where any child makes a disclosure relating to harm or abuse to an adult, it is

important to:

- listen calmly and carefully, showing that their their views are taken seriously

- provide an appropriate and honest level of reassurance

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- avoid interrogating children and asking probing, intrusive and/or leading

questions

- avoid making false promises regarding secrets and confidentiality with the child

(because any concern of abuse/harm must be shared with the Safeguarding

Officer and any subsequent safeguarding referral)

- make a confidential written record of the discussion either during the discussion

or immediately afterwards. The record should include the key details of the

disclosure together with any relevant times, dates, places and people concerned.

Audio and video recordings of children making disclosures should be avoided

- refer all relevant information to the Safeguarding Officer as soon as practicable

afterwards, and by no later than the end of the day

Upon receipt of any safeguarding concern, the Safeguarding Officer shall consult

with any other relevant persons and will make any appropriate referrals to the

relevant authorities, such as the applicable Local Authority Children's Services

department.

Reporting concerns about other adults within the Company

Where any person has a concern regarding the conduct of an adult connected to the

Company, which poses or may pose a safeguarding risk to children such as:

- harming a child either physically or emotionally

- exposing a child to behaviour which may cause physical or emotional harm

- engaging in criminal activity concerning a child

this must be raised in the first instance with the Safeguarding Officer (or where this is

not appropriate, a different senior member of the organisation) so that the next

appropriate steps may be agreed and actioned. We recognise that there could be

circumstances where a person may need to report a matter that has taken place in a

setting outside of the person's engagement with the Company.

Usually, any appropriate steps following a safeguarding referral in respect of an

individual connected to the Company will include either:

- further initial enquiries

- escalation to the applicable Local Authority Children's Services department for

assessment and/or the police for investigation

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- instigation of any appropriate disciplinary, formal investigation processes and

suspension of any person concerned within the Company

- a referral to the Disclosure and Barring Service, or any other relevant regulatory

bodies

Any person within the Company who has allegations made against them shall be

informed properly in a formal meeting of the particulars of the allegations and the

relevant next steps which shall be taken. Such a meeting should ordinarily be held by

the Safeguarding Officer. On certain occasions, such a meeting may not be

convened until this has been approved by any authorities involved (such as the

police or the relevant Local Authority).

Any person from within the Company who has allegations made against them shall

be treated fairly. All enquires, investigations and decisions taken shall be just and

fair, with the safety of any child concerned at the heart of the process.

Any person from within the Company who makes an allegation against another

person from within the Company shall be listened to, taken seriously and shall be

treated fairly and justly throughout the process of enquiries, investigations and

decision making.

Disclosure and Barring Service (DBS) Checks and Reporting

DBS checks under the appropriate legislation should be undertaken wherever

required. The groups of people we will usually undertake DBS checks in relation to

are:

All personal that have to work whit children under 18

Wherever we deem it is necessary and appropriate to remove any individual from a

position of work in a activity which is regulated under the relevant legislation, we shall

also be obliged to make a referral to the Disclosure and Barring Service.

Safeguarding Children at Events and Activities

Responsibilities and planning

Typically, we may arrange the following types of events and/or activities which could

involve children:

sport activity

The Safeguarding Officer shall hold ultimate responsibility for the safety and

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appropriateness of the event. They may however appoint a delegate for some

responsibilities the purpose of a specific event.

Although the Safeguarding Officer and any appointed delegates will hold ultimate

responsibility for overseeing the safety for events and activities, all individuals under

this policy must also play an active role in ensuring the safety of children at all times.

Appropriate background checking shall be undertaken for any adult engaged by us in

connection with an event or activity involving children, wherever this is required by

law (see the relevant section above).

For certain types of events or activities, we may issue an additional code of conduct,

policy, or some specific other requirements which is specific to that occasion. Any

such additional documentation will be made available to all those concerned (staff

members, parents, guardians etc.) in advance. They should be read carefully and

adhered to.

Venues

Any events or activities held by us will typically take place at:

Old Church lane Stanmore HA72QX

We have carried out a health and safety risk assessment of this location in reference

to its safety and suitability for children. Where any events or activities are held at any

other location we shall also carry out a risk assessment.

The fire safety procedure at this location can be found in the following location:

office

First Aid

We have the following first aid procedure within the Company:

office

Any accident or injury concerning a child should be brought to the attention of the

nearest first aider and should thereafter be formally reported to the Safeguarding

Officer.

Consent forms

We shall always obtain written consent from a parent or guardian for any event which

takes place with children in attendance without their responsible parent or guardian

present. Consent will be obtained via:

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in writing form and online

Consent forms will include emergency contact details and will set out any specific

safety needs/requirements for children.

All consent forms will be kept secure and shall be stored in accordance with our data

protection privacy policy.

Supervision

For most activities and events, our procedure for supervision of children is as follows:

not children allow wed out parent supervision

Where we hold any events or activities whereby a child attends alongside their parent

or guardian, parents and guardians should ensure that children are properly

supervised.

Managing Behaviour of Children Generally

Whenever any adult engaged by us is faced with challenging or inappropriate

behaviour from a child or with conflict between children, they must:

- treat each child fairly and equally

- approach the situation in a calm and neutral manner

- only ever use physical restraint/intervention in order to protect the immediate

safety of a person, for example to prevent an injury or harm either to the child or

others

- wherever it is justified to physically restrain a child or to physically intervene, the

amount of force used should be kept to the absolute minimum taking into

account the risk posed

- make a written record of the incident and ensure this is reported appropriately

to the Safeguarding Officer

Managing Risks Posed by Other Children

It is important for all adults engaged by us to recognise that children can face harm

from their peers. This can commonly take the form of bullying. Bullying can be

defined as any behaviour which is:

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- repeated; and

- has the intention of hurting somebody either physically or emotionally.

Bulling can sometimes be motivated by prejudices based on certain groups, for

example gender, race, religion or sexual orientation. Bullying can often include:

- physical harm perpetrated against another child

- name calling and threats

- cyberbullying (threats and abusive comments made via technology)

Any instance of bullying or concern relating to possible bullying between children at

any event or activities arranged by us will usually be dealt with by us in the first

instance as follows:

________

Where any behaviour amounting to bullying continues following this, the following

steps will be taken:

________

All steps in relation to the prevention or management of bullying should be taken in

consultation with the Safeguarding Officer.

Photography

On some occasions, we may take photographs featuring children. We recognise that

photography of children carries risks, such as:

- the potential for images to be re-used, shared or adapted in a damaging or

inappropriate manner

- the general risk of sharing images and the impact this could have on child's

public image as they grow older

In view of these risks, we will:

- always ask for written permission from a child and their parent/guardian before

taking and sharing any image of them

- always ensure that a child and their parent/guardian are properly informed how

an image will be used and shared

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- always ensure that a child's identity is protected as far as is possible within any

published material

- ask that parents, guardians, children and any other person connected to them

who may wish to share any of our published images which features other

children to refrain from doing so unless they have the permission of the other

children and their parent/guardian

- always store photos in accordance with our data protection policy.

We ask that any parents, guardians and other members of the public take the

following into consideration when taking photos at our premises, events or activities:

- images of other children should not be shared on social media without the

permission of any children who feature in the images, together with the

permission of the children's parent/guardian

- images which are shared on social media should be shared cautiously, with the

appropriate privacy and security settings in place.

Other Policies

We have referred within this document to the following other important policies which

should be read in conjunction with this policy:

- Our data protection policy

- Our first aid policy

Legal Framework

This policy has been drawn up in accordance with all relevant and applicable

legislation and guidance available to the Company in the jurisdictions it operates

within.

Strategy, Equity, Equality, Diversity and Inclusion are defined as:

By its nature, Bjj&Taekwondo is inclusive and attracts players, coaches, volunteers, and officials from a diverse range of communities and British Taekwondo’s role within this is to ensure that everyone is provided with a positive experience.

Equality Act 2010
The Equality Act 2010 introduces nine protected characteristics. Please click on each blue tab along the left-hand side of this page for an overview and information on how USA is delivering within each of these areas.

Equality & Diversity Policy
USA is committed to ensuring that we are a sport which is inclusive and welcoming of diversity. We wish to ensure that everyone has a genuine and equal opportunity to participate in taekwondo at all levels and in all roles. Our Equality & Diversity Policy applies to all individuals connected with USA.

Safeguarding 
Everyone has the right to participate in and enjoy OUER PROGRAM in a safe and enjoyable environment. Safeguarding young people and vulnerable individuals is the responsibility of everyone involved in taekwondo. Please visit our Safeguarding page for our Safeguarding Young People Policy and our Safeguarding Adults Policy.

This Policy is approved and robustly endorsed by USA and is due for review

every 12 MONTH.

MARIAN RADOI (Safeguarding

04/11/2024